Lecture – general

To enter a lecture (not a college lecture) into LUCRIS / Converis I have created the following short instruction.

As an example, we will take the following lecture:

Mosquera Valderrama I.J. (3 september 2019), Regulatory Framework for Taxation of Incentives- After BEPS(Lecture). Brussels, Belgium: CIAT.

Tab – Key Information

Key Information
- Publication type: Lecture
- Title: Regulatory Framework for Taxation of Incentives- After BEPS
- All authors: Regulatory Framework for Taxation of Incentives- After BEPS
- Language: English
- All authors: Mosquera Valderrama I.J.
- Internal authors: Mosquera Valderrama I.J. (related author)

Publishing information
- Publisher: CIAT
- Place: Brussels, Belgium

Additional Publication Information
- Publication date: 03/09/2019
- Year: 2019
- Reporting year: 2019
- Grant: if applicable
- Grant registration code: if applicable
- Full text and repository upload: optional
- URL: here the link could be placed to the slides (or text) of the lecture

Tab – Thematic Classification

Research Areas
- Research Areas: your research program

Registering Publications in “Interaction between Legal Systems 2.0”

During the registration process you will be asked to register your publication in one of the sub-projects.

The registration will take place on the second tab (Thematic Classification) below the location where you register your research area you will find “Research Profile”. It is important that you start with registering Interaction between Legal Systems 2.0 and then proceed to register the applicable sub-program.

The research focus area “Interaction between Legal Systems 2.0” contains the following sub-programs:

Data Use
- In LUCRIS: Interaction between Legal Systems 2.0 – Law & Online Consumer Behavior
Maritime Security
- In LUCRIS: Interaction between Legal Systems 2.0 – Policing the high seas
SOLID
- In LUCRIS: Interaction between Legal Systems 2.0 – SOLID

Preparing to use LUCRIS for the first time

LUCRIS is the Current Research and Information System of the Universiteit Leiden (https://lucris.leidenuniv.nl). The first thing you need to know before you can begin to enter your publications in the system is your Research Area.

The research fellows can be found by Research Area via the following website:

https://www.universiteitleiden.nl/en/law/research

Here you will be able to look up which research programme you have joined by clicking the names and looking at the web pages of the individual research programmes. This will give you the name of the research programme you need to enter in the Research Area field.

If you which to enter publications before the year you were appointed at the Leiden Law School, you can use following Research Area:

FdR – Publicaties zonder aanstelling Universiteit Leiden

How to register a publication (the basics)

Enter bibliographical data as accurate and complete as possible. This will ensure the reference will be formatted properly on your publication-tab.
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Entering Authors of a publication.
The authors name has to be entered twice with each record (even if you are the only author): It needs to be entered as an Internal author (as is every other author who is employed by this university) and again as an All author (to accommodate the reference on your publication-tab). It is of the utmost importance that the way your name in the All authors field has the following format: Vries J. de).

Proper use of “Internal authors” and“All authors” if there is only one author.
The Online first publication option
Only use the Online first publication if your publication appears online before it will appear in print! The correct bibliographical data is not yet known (volume / issue / page numbers), but a DOI (digital object identifier) has been designated to your publication by the publisher.

An “Advanced publication” doen’t have a volume / issue / page range, but has a DOI (see item 7 below)

Be aware not to use this option if your publication has been published in a journal that will only be available online and not in print!
Entering a Year
The system has two ways of entering a year: Year and Reporting year. As a rule of thumb both need to contain the same year.

Proper use for the Year-fields
The option Submit to repository
If you do not wish to upload your publication in the Open Access Repository Submit to repository, needs to be “no”. Upload your publication here (Add new) and change the radio button to “yes”.Whether you submit a PDF-file to the repository or not Update in repository must be answered! If you submit a PDF-file, please choose “Yes”.

If you do not wish to upload a PDF the default answer is “no”. Please answer the question Update in repository with “no”.
The option Original title & Original author
Original title and original author need to be left empty. Only use them if you have translated a text of someone else.

These need to be left empty by default
The option DOI (Digital Object Identifier)
A DOI will always begin with 10. and not with http:// (this would be a link which you can use in the URL field).

proper use of the DOI-field
The option Research Areas
On the second tab Thematic Classification you need to enter a Research Area, this is compulsory.

A onderzoeksprogramma that has been entered correctly

Classifications

The Dutch use the following classification system to determine the category into which you publication can be classified:

Dutch	LUCRIS	remarks
wetenschappelijke publicaties	scholarly publications	can be either refereed or non-refereed (is contingent on the the journals peer review process*)
vakpublicaties	professional publications
populariserende publicaties	popularising publications
andere resultaten	other

*Par exemple: In the Leiden Law School Research Assessment Guidelines 2016 the following is written under § 4: A scholarly journal publication is a scholarly publication in a scholarly journal edited by peers. The editorial policy of the journal shall explicitly include the scholarly study of the area involved. Non-blind journals, single blind journals and double blind (= refereed) journals are considered scholarly for this purpose.
For clarification: an external double blind journal article is considered refereed.

In LUCRIS you can choose which classification is applicable for your publication:

the classification options for a book chapter

This classification system is primarily used to identify the intended audience of the publication. We can elucidate further by changing our table:

Leiden Law School	LUCRIS	audience
academic publications	scholarly publications	publication about a result of academic research, aimed at the forum of researchers
professional publications	professional publications	publication about a result of academic research, aimed at an audience with professional interests (legal practitioners)
popular publications	popularising publications	a publication about a result of academic research, aimed at the general public
andere resultaten	other	all other activities

How can we identify if a publication is intended for a certain audience?
Again we can change our table for the purpose of clarification:

Leiden Law School	LUCRIS	elucidation
academic publications	scholarly publications	the added value is such that the publication contributes to increase the body of academic knowledge (as opposed to merely disseminating academic knowledge)
professional publications	professional publications	the professional publication is not primarily intended to increase academic knowledge, but rather to disseminate it, and to stimulate the application of existing knowledge
popular publications	popularising publications	a publication about a result of academic research, aimed at the general public
andere resultaten	other

If a publication type doesn’t offer the possibility for you to choose a classification a standard classification applies. Par example the type Article doesn’t show classification options for artikels appearing in a Magazine or Newspaper:

Magazine & Newspaper articles do not have a classification option