- Enter bibliographical data as accurate and complete as possible. This will ensure the reference will be formatted properly on your publication-tab.
wit - Entering Authors of a publication.
The authors name has to be entered twice with each record (even if you are the only author): It needs to be entered as an Internal author (as is every other author who is employed by this university) and again as an All author (to accommodate the reference on your publication-tab). It is of the utmost importance that the way your name in the All authors field has the following format: Vries J. de).
Proper use of “Internal authors” and“All authors” if there is only one author.
- The Online first publication option
Only use the Online first publication if your publication appears online before it will appear in print! The correct bibliographical data is not yet known (volume / issue / page numbers), but a DOI (digital object identifier) has been designated to your publication by the publisher.
An “Advanced publication” doen’t have a volume / issue / page range, but has a DOI (see item 7 below)
Be aware not to use this option if your publication has been published in a journal that will only be available online and not in print!
- Entering a Year
The system has two ways of entering a year: Year and Reporting year. As a rule of thumb both need to contain the same year.
Proper use for the Year-fields
- The option Submit to repository
If you do not wish to upload your publication in the Open Access Repository Submit to repository, needs to be “no”. Upload your publication here (Add new) and change the radio button to “yes”.Whether you submit a PDF-file to the repository or not Update in repository must be answered! If you submit a PDF-file, please choose “Yes”.
If you do not wish to upload a PDF the default answer is “no”. Please answer the question Update in repository with “no”.
- The option Original title & Original author
Original title and original author need to be left empty. Only use them if you have translated a text of someone else.
These need to be left empty by default
- The option DOI (Digital Object Identifier)
A DOI will always begin with 10. and not with http:// (this would be a link which you can use in the URL field).
proper use of the DOI-field
- The option Research Areas
On the second tab Thematic Classification you need to enter a Research Area, this is compulsory.
A onderzoeksprogramma that has been entered correctly
